Document Scanning Service
Convert important paper records into searchable digital PDF files so they can be preserved, backed up, and easily shared. Our document scanning service is ideal for family history, genealogy records, personal paperwork, and important household documents.
Whether you need a simple searchable master PDF or clearly grouped document sets saved as separately named PDF files, we make it easy to preserve your paperwork in a clean digital format.
Loose documents scanned at 300 DPI and delivered as searchable PDF files. If no clear groupings are provided, pages are scanned into one searchable master PDF file.
Clearly grouped document sets saved as separately named searchable PDF files. Each group becomes one named PDF file. Individual pages are not named separately.
Why Digitize Important Documents?
Paper records can fade, tear, become misplaced, or be damaged over time. Digitizing them into searchable PDF files helps protect important family history and everyday records before they are lost.
Once scanned, your documents are easier to search, back up, email, and share with family members. A digital archive also makes it easier to preserve genealogy research, certificates, letters, and other important records.
This Service Is Ideal For
- Family records, certificates, and genealogy papers
- Letters, recipes, school records, and household paperwork
- Creating searchable PDF archives
- Preserving records for easier search, storage, and sharing
Choose Your Document Scanning Service
Document Scanning to Searchable PDF
Best for customers who want loose paper documents scanned at 300 DPI and delivered as searchable PDF files. If no clear groupings are provided, pages will be scanned into one searchable master PDF file.
Order NowDocument Scanning with Manual PDF Naming
Best for customers who want clearly grouped document sets saved as separately named searchable PDF files. Each group is saved as one named PDF file. Individual pages are not named separately.
Order NowSpecial Handling for Difficult Documents
For documents with folds, tears, fragile paper, unusual sizes, or preparation needs beyond standard loose-page scanning. Special handling helps protect delicate records during the digitizing process.
Contact UsWhich Document Scanning Option Should You Choose?
Standard Searchable PDF
A simple option for customers who want their pages scanned in reading order and delivered as one searchable master PDF when no clear groupings are provided.
Manual PDF Naming
A better choice when your documents are already clearly grouped and you want each group saved as one separately named searchable PDF file.
How Our Document Scanning Process Works
Choose Your Service
Select standard searchable PDF scanning, manual PDF naming, or any special handling needed for fragile or unusual documents.
Prepare and Ship Your Documents
Package your loose documents carefully and include your order number inside the box. Remove staples, paper clips, sticky notes, and bindings when possible.
We Scan and Organize
Your pages are scanned at 300 DPI, converted into searchable PDF files, and kept in the reading order received. Clearly separated groups can be saved as separate PDF files when applicable.
Receive Your Files
Receive your searchable digital files by your selected delivery method, with your original documents returned to you.
Grouping and Manual Naming Guidelines
Documents can be grouped into separate searchable PDF files when clear groupings are provided by the customer.
If no clear groupings are provided, all pages will be scanned into one searchable master PDF file. Individual pages are not named separately.
Smith Family Letters Birth Certificates Grandma Recipes Tax Records 1998
Place each document group into a labeled folder, envelope, or clearly marked stack before shipping. Each labeled group can become one separately named searchable PDF file.
Important: Clear groupings must be provided by the customer. If documents arrive ungrouped, they may be scanned into one master PDF file unless an additional organization service has been added.
Order NowBenefits of Digitizing Important Documents
Search Your Files Easily
Searchable PDF files make it easier to locate names, dates, and information inside your documents without flipping through stacks of paper.
Protect Important Records
Digital backups help protect important family and household records from loss, fire, flooding, and accidental damage.
Share and Preserve Family History
Once digitized, family letters, certificates, genealogy papers, and other records are much easier to preserve and share with relatives.
Document Scanning FAQ
Are the PDF files searchable?
Yes. Documents are delivered as searchable PDF files so names, words, and typed text can be easier to locate later.
Can my documents be separated into different PDF files?
Yes, if clear groupings are provided by the customer. Each group can be saved as one separately named searchable PDF file with the manual naming service.
What happens if I do not separate my documents?
If no clear groupings are provided, pages are typically scanned into one searchable master PDF file in the reading order received.
Do I need to remove staples and paper clips?
Yes, when possible. Documents should be loose and free of staples, paper clips, sticky notes, and bindings to help ensure smoother scanning.
Ready to Preserve Your Important Documents?
Choose the document scanning service that best fits your paperwork and start building a searchable digital archive you can protect, search, and share.